Senior Operations Administrator

  • Location

    London, England

  • Sector:

    Technology

  • Job type:

    Contract

  • Salary:

    £150 - £200 per day

  • Contact:

    Viki Dowthwaite

  • Contact email:

    viki.dowthwaite@xcede.co.uk

  • Job ref:

    HQ00027143_1549448666

  • Duration:

    12 Months

  • Startdate:

    ASAP

Senior Operations Administrator

Rate: £150PD - £200PD
Location: Cannon Street, London
Start: ASAP
Length: 12 Months

As a Senior Operations Administrator, you will provide advanced administrative and operational support to one or more executives or teams, including scheduling, logistics, communications, and record keeping.

Key Role Responsibilities:
You will support several Senior Executives through advanced administrative and operational tasks in order to:
*Support administrative needs of a team e.g. calendar, meeting scheduling, conference calls, expense receipts, supplies, shipping
*Support full global and domestic travel planning, including itinerary/schedule/agenda, flights, hotels, processing and administration related to legal and compliance issues such as work permits and taxes, etc
*Support meeting and event planning in accordance with established policies and procedures, including scheduling and engaging presenters, resources, and attendees, managing to a budget, coordination and management of external vendors, etc.
*Act on behalf of executives and teams to deliver communications to internal and external stakeholders at all levels
*Ensure adherence to corporate policy and best practices related to confidential and personal information, time and expense policy compliance, etc.
*Coordinate purchasing of equipment and supplies for teams in accordance with procurement and vendor processing standards
*Manage administrative processes and workflow for executives and teams to balance competing priorities and conflicting stakeholders
*Support onboarding and day-to-day support of team members related to operational processes such as time and expense reporting, booking resources and meeting space, etc.
*Facilitate meetings, including delivering/presenting content, time and agenda management, action item follow-up, etc
*Compile presentation decks for team and supports final editorial and/or formatting review of deliverables
*Perform records and knowledge management for teams and/or executives, tracking and maintaining document version control, software licenses, distribution lists, and/or team websites
*Support additional administrative and operational projects as needed
*Responsible for facilities management, including policies, safety, compliance, etc. - differing by country or location

Skills:
*PA experience (at least 4 years)
*Microsoft Office: including Outlook, Lync, Excel, Word, PowerPoint (certifications preferred)
*Process and project management- including prioritization, problem-solving, and efficiency
*Customer Service - including managing expectations of senior-level stakeholders regarding difficult or sensitive issues
*Communication - including persuasion and negotiation